Executive & Legal Administration
7,009 open positions
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Service and Operations Support Coordinator AristocratManila, Philippines 5d Coordinate service operations, manage inventory and logistics, and provide administrative support to ensure smooth service delivery.
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Executive Assistant WellingtonTokyo, Japan 5d Executive Assistant supporting the Tokyo office across all teams, performing administrative duties to ensure smooth operations.
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Office & Events Manager CalderToronto, ON, CAN 5d Manage daily office operations, coordinate office fit-out and move, and plan/host employee events and conferences.
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Unit Specialist II - Integrated Engagement UoflBelknap Campus, US 5d Administrative and operational support for the Associate Vice President of Integrated Engagement, focusing on alumni relations, philanthropy, event logistics, and donor management.
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Associate Executive Specialist WfIRVINE, CA, US 5d Provide administrative support to the Southwest Division Executive in Commercial Banking by coordinating activities, preparing business materials, and handling confidential information.
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Coordinator Operations Services AsmglobalKansas City, MO, US 5d Provides administrative and operational support to the Facility Operations department, ensuring efficient day-to-day operations, project coordination, and vendor communication for a major live entertainment venue.
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Executive Assistant, Full Time UmiamiCoral Gables, FL, US 5d Provides high-level executive support to top-level leadership (Assistant VP and above) in the Office of the Vice Provost for Research & Scholarship, managing schedules, travel, communications, and special projects.
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Associate RbcTORONTO, Ontario, Canada $38k–$50k5d Administrative support for Investment Advisor teams, handling documentation, client requests, and event logistics.
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Executive Assistant GhrJacksonville, US 5d Provides diverse and confidential administrative support, including extensive calendar management, travel coordination, and executive liaison duties.
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Senior Administrative Assistant VrtxBoston, MA, US $90k–$134k5d Provides specialized, independent administrative/business support to a Senior Vice President, handling highly confidential and critical details of the function/department.
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Executive Administrative Assistant – LATAM Regional Leadership Team (Hybrid) MsdUSA - New Jersey - Rahway $100k–$158k5d Provide high-quality administrative and logistical support to the LATAM Regional Leadership Team, managing complex calendars, travel, and regional coordination.
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Sales Associate - Toronto, ON CiToronto, ON, CA $43k5d Provides comprehensive administrative and operational support to Directors of Vehicle Programs (DVPs) and the broader team, including preparing sales and asset reports, managing communications, and coordinating marketing events.
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Senior Program Assistant (LTE) GatesfoundationNairobi, Kenya 5d Senior administrative support for multiple directors and senior leaders, managing complex calendars, travel logistics, and high-level communications for a global nonprofit focused on poverty and disease in Sub-Saharan Africa.
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Journals Operations Coordinator (Journals Division) JhuRemote $48k5d Provide operational and administrative support to the Journals Division, managing financial reporting, invoicing, subscription pricing, and workflow coordination for academic journals.
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Executive Assistant MarsUSA-Illinois-Chicago 5d Providing high-level administrative support to senior executives by managing schedules, communications, travel, and meeting logistics.
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Senior Administrative Associate UtaustinUT MAIN CAMPUS, US $50k5d Provides high-level advanced and complex administrative support for multiple clinical directors within the adult clinical neurology program and other clinical faculty in the Department of Neurology.
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Secretary V OkgovCraig County, US $49k5d Performs confidential secretarial duties for an agency official, including managing correspondence, scheduling, research, and supervising clerical staff.
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Senior Executive Assistant AigNY-New York, US $100k–$130k5d Provide extensive administrative support to the Chief Underwriting Officer (CUO), managing day-to-day needs, coordinating meetings, and handling complex travel logistics.
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Administrative Support SandvikMexico, Fresnillo 5d Execute administrative and welfare activities to ensure staff satisfaction levels within mining contract guidelines.
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Business Operations Coordinator II AmericanredcrossGreen Bay, WI, US 5d Perform transactional activities including budget monitoring, finance transactions, vendor/fleet/facilities management, and volunteer support to enable regional operations.
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Executive Assistant FoxLos Angeles, California, USA 5d Provide hands-on administrative and logistical support to the CEO of FOX Entertainment, including coordinating daily logistics, travel, and special events.
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Supervisor, Executive Operations & Administrative Services ThriventMN - Minneapolis, US 5d Leads the centralized Executive Assistant team supporting Asset Management leaders while providing direct administrative support to the Chief Administrative Officer and Senior Vice Presidents.
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Legal Assistant ClydecoLos Angeles, US $75k–$100k5d Provide secretarial and administrative support to a Partner and team of attorneys, including document preparation, court filings, and calendar management.
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Executive Assistant - Investor Relations ThermofisherWaltham, Massachusetts, USA $90k–$115k5d Provide comprehensive administrative and operational support to the Vice President of Investor Relations, managing calendars, travel, correspondence, and investor database maintenance.
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Administrative Support Specialist VwrPhillipsburg, NJ, US $46k–$73k5d Provides complex administrative and operational support for business processes within a manufacturing environment, partnering with cross-functional teams and external stakeholders to coordinate activities and manage information flow.
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Administrative Assistant II PalmbeachstateLake Worth Campus, US 5d Provides administrative support to the department, managing files, processing purchase requests, preparing payroll, and assisting with budget activities.
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Market Administrator MsWashington, District of Columbia, United States of America $55k–$95k5d Provide overall administrative support for the Market Management Team, managing expenses, events, HR processes, and office operations for market facilities and staff.
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Coordonnateur formation MelocheincBeauharnois, CA 5d Planifier, organiser et superviser l'ensemble des actions de formation pour les employés, incluant la logistique, l'administration et le suivi des programmes.
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Executive Assistant VisaUS - New York, NY $74k5d Provides direct administrative support to 3 Vice Presidents within Commercial and Money Movement Solutions, managing complex calendars, travel, and confidential information.
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Büroassistent (m/w/d) zum nächstmöglichen Zeitpunkt RADAS Jobbörse & Personalvermittlung GmbHMünchen, BAYERN €27k–€38k5d Administrative support for business and team leadership, including travel management, meeting coordination, and general office tasks.
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Administrative Coordinator GileadUnited States - California - Foster City $110k–$142k5d Provides administrative and operational support to the Vice President of Foster City Manufacturing and the broader site organization in a regulated manufacturing environment.
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Kaufmännischer Mitarbeiter / Ref. Compliance & Administration (m/w/d) Volksbank Raiffeisenbank eG, ItzehoeNorderstedt, SCHLESWIG_HOLSTEIN 5d Administrative and organizational support for the Chief Compliance Officer, including process documentation, report preparation for management and regulators, and coordination of internal/external audits.
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Executive Assistant UmusicSanta Monica, California, US 5d Trusted partner to senior executives (General Manager and EVP) managing complex schedules, communications, travel, and confidential business matters.
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Policy & Governance Coordinator (12-month contract)↗ College of Physicians and Surgeons of OntarioToronto, ON, CA $79k–$91k5d Coordinate governance and policy committees, support the Director, and manage administrative functions for the Policy and Governance Team at a medical regulator.
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Partner Assistenz (m/w/d) LinklatersFrankfurt, DE 5d Administrative and operational support for an international investment funds team at a law firm, handling correspondence, document preparation, and client management.
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Administrative Assistant III↗ Baptist Health System Ky & inLouisville, KY, US 5d Provides high-level administrative support to department executives (Associate Vice Presidents, System Directors, Managers), managing schedules, confidential tasks, and supply chain tracking.
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Office Administrator CityblockhealthMember Central (NY), US $47k–$61k5d Manage office facilities, executive support, and logistical operations for a growing organization.
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Executive Assistant AbbRemote $59k–$94k5d Provides comprehensive administrative support to business managers, handling research, reporting, communications, event coordination, and financial monitoring.
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Administrativ chef med ansvar för budget och prognoser till Hässelby Villastads skola↗ Stockholms StadStockholm, Stockholm County, Sweden 5d Administrative head responsible for school budget, forecasting, and operational support for administrative functions, facilities, and services.
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Verwaltungsassistenz (m/w/d) Dt. Zentrum für integrative Biodiversität Halle-Jena-Leipzig iDiv e. V.Leipzig, SACHSEN 5d Administrative assistant serving as the first point of contact for ~300 staff and guests, handling inquiries, office organization, meeting support, and general administrative tasks.
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Teamassistenz (m/w/d) Studierendenschaft der Friedrich-Schiller-UniversitätJena, THUERINGEN 5d Administrative support for the student council of Friedrich-Schiller-University Jena, handling daily operations, correspondence, and meeting logistics.
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Teamassistenz | Geschäftsführungsassistenz (m|w|d) TRICONNECT Consulting GmbH KölnKöln, NORDRHEIN_WESTFALEN €58k5d Executive assistant providing organizational support, minute-taking, and administrative coordination for a CEO and CFO.
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Sachbearbeiter*in für die Drittmittelverwaltung MPI c.EnergkonversionMülheim an der Ruhr, NORDRHEIN_WESTFALEN 5d Administrative and financial management of third-party funding for research projects at a chemical energy conversion institute.
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Assistenz der Geschäftsführung (m/w/d) DIS AG GermanyFrankfurt am Main, HESSEN 5d Executive assistant providing administrative support, meeting/event coordination, international correspondence, and project work for a Managing Director in the Financial Services sector.
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Assistenz der Geschäftsführung (m/w/d) 1000 Satellites GmbHHamburg, HAMBURG 5d Executive assistant supporting two founders/CEOs with calendar management, inbox handling, travel coordination, and operational follow-up to free up their time for strategic work.
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