Administrative Support Specialist
Core
Provides complex administrative and operational support for business processes within a manufacturing environment, partnering with cross-functional teams and external stakeholders to coordinate activities and manage information flow.
Role type
Administrative Support Specialist
Builds
Operational efficiency and site-level business processes
Domain
Manufacturing / Biotechnology
Deliverable
dashboards & analysis
Required skills
Independent judgment, cross-functional coordination, data research and reporting, expense tracking, document control, meeting and event planning, mailroom operations, onboarding logistics, Microsoft Office Suite, SAP/ERP systems
Preferred skills
Manufacturing/biotechnology experience, senior leadership support, complex process management
Responsibilities
Coordinate cross-functional activities and communications with internal teams and external vendors. Conduct research, compile data, and prepare reports, dashboards, and presentations. Support financial and operational processes such as expense tracking and cost allocation. Partner with Facilities/Maintenance to coordinate building-related projects and site updates. Track and support completion of site KPIs. Manage office operations, including meeting coordination, calendar management, and workspace logistics. Plan and execute site events, meetings, and trainings. Oversee mailroom operations and document control systems. Provide support for HR and Talent Acquisition processes including interview coordination and onboarding logistics.
Seniority
Mid-level, hands-on IC