Administrative Coordinator
Core
Provides administrative and operational support to the Vice President of Foster City Manufacturing and the broader site organization in a regulated manufacturing environment.
Role type
Senior Administrative Coordinator
Builds
Efficient workflows and accurate execution for executive activities, business operations, and site logistics
Domain
Pharmaceutical/Biotechnology Manufacturing
Required skills
Calendar and travel management, Meeting coordination, Document preparation and editing, Process improvement, AI tool verification, Onboarding logistics, Procurement and invoice processing, Data reconciliation
Preferred skills
Microsoft 365 proficiency, Enterprise expense/procurement systems, GMP principles, Lean Manufacturing, Workflow automation, AI tools adoption
Technologies
Microsoft Copilot, Microsoft 365, Veeva Vault, Power Automate, SharePoint, Teams
Responsibilities
Manage calendars, travel, and expenses for the VP; Coordinate cross-functional meetings; Prepare reports and presentations; Process purchase requisitions and track spending; Coordinate onboarding and facility visits; Support site communications and events.
Seniority
Senior, hands-on IC
