Fleet Administrative Assistant
Core
Administrative support for fleet and tool management operations, including vehicle documentation, maintenance tracking, expense reconciliation, and asset inventory.
Role type
Administrative Assistant (Fleet & Tool Management)
Builds
Accurate fleet records, expense reports, and asset inventories for field operations.
Domain
Transportation logistics / Fleet management
Deliverable
dashboards & analysis
Required skills
Data entry, Microsoft Excel, Microsoft Outlook, Microsoft Word, Expense reconciliation, Vehicle registration management, Inventory tracking, Report preparation, Discrepancy resolution, Toll transponder management (via careerplan.io/jobs/c8a0e276-3d70-48ba-bda2-69942941fa7a-fleet-administrative-assistant-at-wachter)
Preferred skills
None stated
Technologies
Microsoft Office Suite, Company fleet systems
Responsibilities
Manage vehicle registrations, renewals, and state licensing; Track vehicle maintenance and coordinate with shops; Reconcile purchase orders, invoices, and field expenses; Monitor fleet charges and identify fraudulent activity; Manage toll transponders and costs; Assign and track company tools and assets; Prepare monthly expense and inventory reports; Conduct fleet and tool inventory audits.
Seniority
Individual Contributor, entry to mid-level
