Administrative Coordinator
Core
Administrative Coordinator supporting front desk operations and the Transportation team in Oklahoma City, handling office coordination, project documentation, and client-facing tasks.
Role type
Administrative Coordinator (Operations & Project Support)
Builds
Professional office environment, organized project documentation, and efficient administrative workflows for the Transportation team.
Domain
Engineering & Design / Transportation / Professional Services (via careerplan.io/jobs/5446748008-administrative-coordinator-at-olsson)
Deliverable
dashboards & analysis
Required skills
Office operations management, Project documentation, Calendar & travel coordination, Document formatting & quality control, Contract & proposal management, Expense reporting, Microsoft Office Suite, SharePoint, Smartsheet, Deltek, Google Workspace
Preferred skills
Associate degree in business administration, 3+ years in administrative support or project coordination, Knowledge of transportation processes
Technologies
SharePoint, Smartsheet, Deltek, Google Workspace, Microsoft Office
Responsibilities
Support front desk and office operations including visitor management, calls, mail, and vendor coordination. Coordinate calendars, meetings, travel, and team events. Maintain project documentation, folders, and permissions across company systems. Prepare agendas, minutes, reports, and client-ready deliverables. Organize contracts, proposals, and project materials. Facilitate communication among project managers, technical teams, and clients. Coordinate expense reporting and purchasing. Occasionally drive to off-site locations for business needs.
Seniority
Mid-level, hands-on IC