Administrative Coordinator
Core
Provide essential office and team support for Technology Administrative Teams, ensuring smooth operations through scheduling, documentation, and communication.
Role type
Administrative Coordinator (via careerplan.io/jobs/5446773008-administrative-coordinator-at-olsson)
Builds
Operational support for Technology Administrative Teams
Domain
Engineering and Design / Technology Administration
Deliverable
dashboards & analysis
Required skills
Calendar management, Documentation management, Communication coordination, Expense reporting, Project logistics, Compliance administration
Preferred skills
Associate degree in business, 3+ years administrative experience, Proficiency in SharePoint/Smartsheet/Deltek, Physical ability to lift 30 lbs
Technologies
SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, Microsoft Excel
Responsibilities
Manage calendars, coordinate meetings, and assist with project logistics; Maintain and organize documentation using platforms like SharePoint, Smartsheet, Deltek, and Google Workspace; Facilitate communication between technical teams, clients, and internal departments; Prepare reports, update project records, and support data accuracy; Administer agreements (NDAs, MSAs) and ensure compliance; Coordinate expense reporting and reconciliation; Occasionally drive to off-site locations for pickups, deliveries, or client-related errands.
Seniority
Mid-level, hands-on IC
