Associate Facilities Coordinator (R6005)
Core
First point of contact for visitors, clients, and employees, managing front desk operations and supporting day-to-day administrative and facility needs within a SCIF.
Role type
Front Desk Coordinator
Builds
Professional and welcoming office environment for Shield AI's defense-tech operations
Domain
Defense technology / Office Administration
Deliverable
Dashboards & analysis
Required skills
Visitor management, email handling, meeting scheduling, office organization, vendor coordination, record keeping
Preferred skills
SCIF experience, visitor management systems (Envoy), access control knowledge, event coordination
Technologies
Microsoft Office, Google Workspace, Envoy
Responsibilities
Greet and assist visitors, manage emails and inquiries, coordinate visitor access and badging, maintain office cleanliness, schedule meetings, support mail and supply distribution, coordinate with vendors, partner with Facilities/IT/Security teams, maintain accurate records
Seniority
Entry-level to Mid-level, hands-on IC