Executive Assistant (Bucharest)
Core
Provide comprehensive administrative support to the Site Leadership Team, facilitating seamless operations, communications, and coordination of activities and meetings.
Role type
Executive Assistant (Administrative Business Partner)
Builds
Internal communications, employee engagement initiatives, and investment-related meeting materials
Domain
Corporate Administration / Investment Operations
Deliverable
dashboards & analysis
Required skills
Scheduling and meeting coordination, Travel and expense management, Correspondence and communication management, Event planning, Record keeping, Liaison management, AI tool utilization, Microsoft Office Suite, Google Workspaces
Preferred skills
Project management experience, Background information research
Technologies
ChatGPT, Claude, Microsoft Office Suite, Google Workspaces
Responsibilities
Schedule meetings, prepare agendas, take minutes, and follow up on action items; Coordinate travel arrangements, expense reports, and logistics; Manage correspondence, emails, reports, and presentations; Assist in organizing on-site and virtual events, town halls, and leadership meetings; Maintain accurate records, files, and documentation; Act as a liaison between site leadership and internal/external stakeholders; Assist with internal communications and employee engagement initiatives; Conduct background information checks on teams from investment decks; Utilize AI tools to synthesize and summarize data; Assist in coordinating and preparing materials for investment-related meetings, calls, and due diligence processes; Monitor and ensure timely responses to inquiries related to investment opportunities.
Seniority
Mid-level, hands-on IC
