Administrative Assistant
Core
Organized and proactive Administrative Assistant providing day-to-day executive support to the Head of AI Research and Head of Strategic Investments, while contributing to broader operations.
Role type
Administrative Assistant (Executive Support) (via careerplan.io/jobs/5596f24e-bf75-4bf3-8027-4dcd6c4b4f31-administrative-assistant-at-astera-institute)
Builds
Supports high-velocity research and early-stage investing operations
Domain
Science funding, AI research, and early-stage venture investing
Required skills
Calendar management, travel coordination, expense reporting, procurement, meeting logistics, CRM management, onboarding coordination, confidential information handling
Preferred skills
AI tool fluency, venture capital exposure, research environment experience
Technologies
CRM systems, shared drives, travel booking platforms
Responsibilities
Manage complex multi-timezone calendars, coordinate domestic and international travel, act as first point of contact for inbound requests, own finance admin including expense reports and procurement, prepare meeting materials, track action items, maintain organized filing systems, coordinate guest logistics, support research team events, coordinate onboarding logistics, schedule meetings with researchers and partners, manage recruiting coordination, maintain deal pipeline and CRM, coordinate board meeting logistics, handle confidential deal and financial information, support front desk reception, assist with vendor coordination and event logistics
Seniority
Individual Contributor, entry to mid-level
