Office Administrator and Executive Assistant
Core
Provide executive support to the CEO and manage the day-to-day operations of the Luxembourg office, including procurement, meeting coordination, and administrative processes.
Role type
Office Administrator and Executive Assistant
Builds
Operational efficiency for a growing fintech office in Luxembourg
Domain
Fintech / Financial Services
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Executive support, office administration, procurement administration, meeting coordination, invoice and expense coordination, employee onboarding support, record management, supplier coordination, Microsoft Office proficiency, English fluency
Preferred skills
Senior executive support experience, regulated financial services environment experience, additional European languages
Technologies
Microsoft Office, digital productivity tools
Responsibilities
Provide day-to-day administrative and PA support to the CEO; Coordinate meetings, appointments, travel, and related arrangements; Manage the smooth day-to-day running of the Luxembourg office; Support purchasing and procurement administration across the business; Coordinate invoices, expenses, and supporting documentation with Finance; Help organise internal and external meetings, company events, and visitors
Seniority
Individual Contributor, early-stage startup environment
