Executive Assistant
Core
Provide high-quality administrative support to Business Services Partners, coordinate client engagement activities, and drive efficient business operations.
Role type
Executive Assistant
Builds
Smooth day-to-day operations for Business Services Partners and wider team
Domain
Professional Services
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Client relationship management, administrative support, compliance coordination, workflow management, information management, document preparation, billing and expense management, diary management, meeting and event organization, technology adoption
Preferred skills
Professional services environment experience, strong technology skills, proactive mindset, independent work capability, attention to detail
Technologies
Workday, Xero, Virtual Cabinet
Responsibilities
Build and maintain strong client relationships while supporting Partners with their client engagements; Provide proactive administrative support to the Business Services team to ensure smooth day-to-day operations; Coordinate client onboarding activities and assist with compliance processes in line with the firm's risk framework; Assist with workflow management and coordination of support resources across the team; Manage and maintain information across key systems, including Workday, Xero and Virtual Cabinet; Prepare client correspondence, reports, presentations, agendas, meeting minutes and other business documentation; Support billing, expense management and other partner administration requirements; Assist with diary management, inbox coordination and scheduling activities; Organise meetings, training sessions, events, travel and accommodation arrangements; Coordinate logistics and preparation for industry conferences and networking events; Champion the use of technology and support continuous improvement initiatives across the team; Provide general administrative assistance as required
Seniority
Individual Contributor
