Executive Administrative Assistant
Core
Provides high-level executive support to the Chief Marketing Officer of a large global healthcare organization, operating with a light Chief of Staff mindset to coordinate calendar, travel, meetings, and strategic alignment.
Role type
Senior Executive Administrative Assistant (Chief of Staff adjacent)
Builds
Executive schedules, meeting logistics, travel itineraries, and strategic decision-making frameworks
Domain
Global Healthcare / Marketing
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Advanced calendar management, proactive milestone anticipation, complex travel coordination, confidential information handling, stakeholder relationship building, presentation preparation, cross-functional communication, detail-oriented organization, business judgment, proficiency with Outlook/Teams/PowerPoint
Preferred skills
Experience supporting leaders with multibillion-dollar portfolios, curiosity about business/marketing, ability to understand organizational structures and planning cycles
Technologies
Outlook, Teams, PowerPoint, Word
Responsibilities
Manage executive calendar aligned with business priorities; anticipate milestones and schedule preparation meetings; coordinate leadership meetings, town halls, and offsites; track decisions and next steps; coordinate domestic and international travel; manage correspondence and quality-check materials; handle confidential information with discretion
Seniority
Senior, hands-on IC
