Executive Business Administrator

## About the role * Lead and develop a team of Executive Assistants supporting the AMERS LT, creating a strong, inclusive, and high-performing team culture. * Set clear standards for excellence across the EA community; coach, mentor, and support growth and development. * Foster a culture of trust, collaboration, and accountability—ensuring coverage, continuity, and partnership across the LT. * Lead with empathy and professionalism; create an environment where EAs and leaders feel supported and set up for success. * Provide proactive, strategic calendar management for the CVP, aligning time to top priorities and business outcomes. * Anticipate needs, manage competing priorities, and make high-quality decisions in real time. * Ensure alignment across the Executive Office, Chief of Staff, Business Managers, and LT to optimize leader effectiveness. * Maintain strict confidentiality and discretion in all aspects of the role. * Partner closely with the Chief of Staff and LT to ensure seamless coordination, strong communication, and consistent execution. * Ensure the LT is well-supported with clear logistics, preparedness, and follow-through across meetings, travel, and priorities. * Drive consistency and best practices across LT support, reducing friction and improving overall effectiveness. * Lead planning and execution of high-impact leadership events (e.g., LT offsites, QBRs, town halls). * Design and execute workback plans, ensuring high-quality delivery and strong attendee experience. * Partner with internal and external stakeholders to deliver seamless end-to-end execution. * Ensure meetings are purposeful, well-prepared, and aligned to business priorities. * Build strong partnerships across executive offices, business managers, HR, finance, and central teams. * Act as a connector across organizations to drive alignment, share information, and unblock progress. * Proactively communicate updates and ensure stakeholders are aligned on priorities and execution. * Ensure compliance with policies while optimizing resources to support the business. * Support headcount planning and organizational initiatives as needed. ## Requirements * 5+ years Administrative, Executive Business Support in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management. * 7+ years of experience supporting senior executives (VP/CVP level or equivalent), including complex calendar management and executive operations. * Experience leading or mentoring Executive Assistants or business support teams. * Proven ability to build and sustain a positive, high-performing team culture. * Proven partnership skills with executive leadership, business managers, and cross-functional teams. * Experience supporting large, complex organizations with distributed leadership teams. * Experience managing budgets, events, and operational processes at scale. * Experience operating in a fast-paced, high-ambiguity environment with strong prioritization and decision-making skills. * Demonstrated ability to build trust and handle highly confidential information with discretion. ## Nice to have * Executive presence & maturity - Trusted partner who leads through influence and sound judgment. * People leadership mindset - Invests in others, builds culture, and raises the bar across the EA community. * Respectful leadership + accountability balance - Leads with empathy while driving high standards and outcomes. * Operational excellence - Brings structure, clarity, and consistency to a complex environment. * Proactive & anticipatory - Spots issues early and acts before they become problems. * Connector & collaborator - Builds lasting relationships and esnures alignment across teams. * You bring a growth mindset and a commitment to building an Executive Office that enables both leaders and teams to thrive.