Office Administrator
Core
Own the front desk and reception area at the San Francisco HQ, serving as the first point of contact for customers, partners, suppliers, and candidates while managing office logistics.
Role type
Office Administrator
Builds
Front desk operations, visitor management, and office logistics for a defense and ocean technology company.
Domain
Defense / Ocean Technology / Corporate Operations
Deliverable
product features
Required skills
Reception and front desk management, visitor sign-in and badge coordination, delivery and mail routing, interview logistics coordination, event planning and execution, office supply and vendor management, phone and inbox management, time management in high-traffic environments, emotional intelligence, communication skills, organization and attention to detail, proficiency with Google Workspace or Microsoft 365.
Preferred skills
Event planning experience, recruiting support experience, startup or hardware/manufacturing environment experience, familiarity with visitor management tools like Envoy.
Responsibilities
Greet and check in visitors, manage deliveries and mail, coordinate onsite interviews, support team events and offsites, manage office supplies and facilities issues, handle phones and shared inbox requests.
Seniority
Individual Contributor, mid-level
