Senior Administrative Assistant, Mass General Brigham AI Center
Core
Senior Administrative Assistant serving as the right hand to the Director and executive team of the MGB AI Center, managing high-stakes operations, travel, and external engagements for a world-class artificial intelligence in medicine platform.
Role type
Senior Administrative Assistant (Executive Support)
Builds
Operational backbone for the MGB AI Center, including leadership meetings, retreats, and strategic planning sessions.
Domain
Healthcare / Artificial Intelligence in Medicine / Academic Medical Center
Deliverable
Dashboards & analysis (strategic planning support) | Client delivery (VIP visits, donor engagements)
Required skills
Calendar management, travel logistics, VIP coordination, stakeholder liaison, project management, discretion, written communication
Preferred skills
Experience in academic medical centers, familiarity with AI workflows, experience coordinating advisory boards or conferences
Technologies
Microsoft Office, Google Workspace, Zoom, Teams, travel and expense systems
Responsibilities
Manage Director's complex calendar and prioritize high-stakes commitments; Coordinate domestic and international travel and external engagements; Plan and execute VIP visits for donors and academic leaders; Serve as liaison between the Center and broader institution; Support faculty recruitment and organizational planning; Handle sensitive information with discretion; Lead special projects and events.
Seniority
Senior, hands-on IC
