Executive Administrative Assistant
Core
Provide high-level administrative and operational support to the CEO and executive leadership team, ensuring efficient office functioning and enabling effective decision-making.
Role type
Executive Administrative Assistant
Builds
Executive office operations, board meeting logistics, and stakeholder engagement workflows
Domain
Nonprofit research institute (neurological disorders)
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
complex calendar management, meeting logistics coordination, stakeholder communication, travel planning, expense management, document preparation, record maintenance, action item tracking
Preferred skills
executive support experience in scientific/academic/nonprofit environments, board-level support experience, proficiency in Microsoft Office Suite and collaboration platforms, problem-solving, initiative
Technologies
Microsoft Office Suite, calendar platforms, collaboration platforms
Responsibilities
Manage and coordinate complex executive calendars; Organize and prepare materials for meetings and briefings; Serve as primary point of contact for internal and external stakeholders; Coordinate logistics for board meetings and executive engagements; Support travel planning and expense management; Assist in preparation of correspondence and reports; Maintain organized records and documentation; Facilitate coordination across teams and external partners; Track key action items and deadlines; Provide administrative support for special projects; Ensure smooth day-to-day operations of the executive office
Seniority
Individual Contributor, supporting C-level leadership
