Specialist - Executive Assistant (US)
Core
Provide comprehensive administrative support to high-level executives, managing schedules, travel, communications, and confidential information to ensure smooth daily operations.
Role type
Senior Executive Assistant
Builds
Executive productivity and operational efficiency
Domain
Corporate Administration / Real Estate Services
Required skills
Calendar and diary management, Travel and accommodation booking, Expense report management, Meeting coordination and logistics, Confidential information handling, Cross-time zone communication
Preferred skills
Presentation design (InDesign, Mural/Miro), Project management tools (Smartsheet), IT support coordination
Technologies
Microsoft Office suite, Adobe Acrobat, Bluebeam, Webex, Zoom
Responsibilities
Manage executive calendars and travel arrangements across time zones; Draft executive-level correspondence and reports; Coordinate meeting logistics and prepare materials; Manage expense reports and reimbursements; Assist in planning corporate events; Conduct research and prepare documentation; Maintain confidential files and information; Support ad hoc special projects.
Seniority
Senior, hands-on IC
