Executive Assistant
Core
Executive Assistant providing comprehensive administrative, travel, and facilities support for Global managers in the Japan region.
Role type
Senior Executive Assistant (Regional Office Support)
Builds
Operational efficiency for the Japan office and seamless travel logistics for senior leadership
Domain
Financial Services / Corporate Administration
Deliverable
client delivery | product features
Required skills
Calendar management, international travel coordination, expense reporting, document management, office facilities administration, event logistics
Preferred skills
Multitasking, proactive problem solving, familiarity with Concur and office access control systems
Technologies
Outlook, Zoom, Concur, Ares Maps, Brivo
Responsibilities
Coordinate domestic and international travel including itineraries, bookings, and expense reports; manage complex calendars and meeting logistics for Global managers; oversee office facilities operations including desk setups, access control, and new hire onboarding; provide backup administrative support to the Phone Group; handle mailings and event RSVPs.
Seniority
Senior, hands-on IC
