Executive Assistant
Core
Provide comprehensive administrative support to 3 executive-level staff members, manage HR organizational data, and coordinate leadership meetings.
Role type
Executive Assistant (C-Suite support)
Builds
Administrative workflows, HR reporting dashboards, meeting logistics, and executive schedules
Domain
Water infrastructure / Publicly traded manufacturing
Deliverable
production ML models | product features | dashboards & analysis | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, expense report management, HR data consolidation, presentation creation, project coordination, document management, travel logistics, stakeholder communication
Preferred skills
Experience in publicly traded companies, proficiency with Concur/T&E systems, familiarity with accounting tools (Asasa, Tungsten, JDE), numerical/analytical aptitude
Technologies
Microsoft Office (Outlook, Word, Excel, PowerPoint, One Drive/SharePoint, Teams), Concur, Asasa, Tungsten, JDE
Responsibilities
Support 3 executives with administrative tasks; maintain HR org charts and talent planning materials; prepare and distribute HR reports and dashboards; coordinate HR leadership and strategic planning meetings; manage calendars, travel, and reservations; prepare expense reports; maintain filing systems; handle correspondence and special projects
Seniority
Mid-level, hands-on IC
