Administrative Assistant - Scientific Events
Core
Provide administrative and project coordination support for scientific meetings, institutional programs, and events at a biomedical research institute.
Role type
Administrative Assistant - Scientific Events
Builds
Scientific meetings, institutional programs, and event logistics
Domain
Biomedical research / Scientific events
Deliverable
Dashboards & analysis (event tracking) | Product features (event execution)
Required skills
Event administration, speaker and attendee logistics, vendor and finance coordination, meeting and space coordination, project tracking, event inventory management, on-site event support, internal and external coordination
Preferred skills
Associate degree, previous administrative or event experience, proficiency with Microsoft Office, ability to work outside standard business hours
Technologies
Microsoft Office, event registration systems, shared documents, spreadsheets, calendars
Responsibilities
Manage event registration, travel coordination, hotel accommodations, itineraries, and reimbursements; process invoices and expense documentation; coordinate room reservations and catering; maintain event timelines and task lists; organize event supplies and equipment; provide on-site support for check-in and speaker needs; coordinate institutional programs
Seniority
Individual Contributor, entry to mid-level