Operations Specialist
Core
Delivering exceptional customer service and administrative support to the Pritzker School of Molecular Engineering, managing daily operations, events, and financial transactions for faculty, staff, and students.
Role type
Senior administrative operations specialist
Builds
Operational efficiency and administrative workflows for a research institute
Domain
Higher education / Molecular engineering research
Deliverable
Dashboards & analysis
Required skills
Calendar management, expense management, event coordination, travel logistics, financial reporting, policy interpretation, confidential document handling, project management
Preferred skills
Executive support experience, budget reconciliation, presentation deck preparation, academic environment familiarity
Technologies
Microsoft Outlook, Excel, PowerPoint, Word, GEMS, Oracle
Responsibilities
Manage calendar, room reservations, and travel logistics; process expense reports and reimbursements; coordinate events and seminars; maintain faculty CVs; prepare financial and administrative reports; resolve complex inquiries; manage ad hoc projects.
Seniority
Senior, hands-on IC
