Executive Administrative Assistant to Vice Dean of Faculty Affairs
Core
Provides advanced, confidential, and proactive high-level administrative support to the Vice Dean and Senior Director for Faculty Affairs at the College of Medicine, managing complex functions, serving as a primary liaison with senior leaders and faculty, and coordinating faculty affairs processes.
Role type
Executive Administrative Assistant to Senior Academic Leader
Builds
Administrative operations, faculty lifecycle processes, and executive support for the College of Medicine
Domain
Higher Education / Academic Medical Center
Required skills
Calendar and meeting management, executive communications, document preparation and review, travel and expense coordination, purchasing and payment requests, time prioritization, liaison with senior leaders, triaging complex administrative issues, knowledge of faculty rules and university policies, coordination of faculty affairs processes (offers, signatures, committee communications)
Preferred skills
Advanced calendar and meeting support for senior leaders, discretion and diplomacy in handling confidential information, experience in academic medical centers or higher education, experience supporting faculty affairs or academic appointments, familiarity with enterprise systems (Interfolio, DocuSign, Meditract, Workday)
Technologies
Meditract, Interfolio, DocuSign, Workday
Responsibilities
Plan, coordinate, and manage complex administrative functions for the Vice Dean; Serve as a primary liaison with senior university and medical center leaders, faculty, staff, and external partners; Anticipate, triage, and resolve complex administrative issues; Coordinate, track, and troubleshoot assigned faculty affairs processes; Develop and maintain working knowledge of Faculty Rules and university policies; Support Office of Faculty Affairs administrative operations, meetings, retreats, records, and special projects.
Seniority
Individual Contributor, Specialized