Sr. Administrative Coordinator (Institute for NanoBio Technology)
Core
Provide comprehensive administrative and operational support to Institute for NanoBioTechnology (INBT) leadership, faculty, and visiting students.
Role type
Senior Administrative Coordinator
Builds
Efficient office operations, budget management, and administrative processes for a university research institute.
Domain
Higher Education / Research Administration
Deliverable
Dashboards & analysis
Required skills
Calendar management, budget tracking, event coordination, report writing, office procedures, project management, record maintenance
Preferred skills
Microsoft Office proficiency (Outlook, Word, Excel, PowerPoint), financial administration, meeting coordination, oral and written communications, organizational skills
Responsibilities
Manage complex director-level calendars and schedules; support fiscal and budget management including expense monitoring and reconciliation; coordinate purchasing processes and reconcile accounts; prepare meeting materials and draft minutes; develop and manage complex administrative projects like databases and grant proposals; coordinate visiting student onboarding and logistics; assist with faculty promotion packages.
Seniority
Senior, hands-on IC