Administrative Specialist (Data Science and AI Institute)
Core
Provide high-level administrative, operational, and program support for the Johns Hopkins Data Science and AI Institute, coordinating infrastructure for programs, events, and cross-university collaborations.
Role type
Senior Administrative Specialist (Program Operations)
Builds
Administrative infrastructure, program materials, event logistics, and financial tracking for institute initiatives.
Domain
Higher Education / Data Science & AI Institute
Deliverable
Dashboards & analysis
Required skills
Calendar management, meeting coordination, financial administration, report writing, office procedures, organizational skills, oral and written communications
Preferred skills
Higher education or academic research support experience, program management support experience, familiarity with SAP/Concur/procurement systems, AI-enabled productivity tools proficiency
Technologies
Microsoft Office (Outlook, Word, Excel, PowerPoint), Teams, Adobe Acrobat, Asana, SharePoint
Responsibilities
Independently manage complex calendars and meeting schedules; coordinate logistics for programs and events including room reservations and travel; support administrative and financial tracking processes for funded programs; prepare and maintain program materials, reports, and documentation; strengthen standard operating procedures and administrative workflows.
Seniority
Mid-level, hands-on IC
