Administrative Assistant II
Core
Administrative Assistant II performing complex administrative, fiscal, and project coordination functions for the School of Data, Mathematical, and Statistical Sciences, including facilities management, budget tracking, and student staff supervision.
Role type
Administrative Assistant II
Builds
Internal administrative operations, student employment programs, and departmental logistics
Domain
Higher Education / Academic Administration
Deliverable
dashboards & analysis
Required skills
Autonomous decision-making, physical asset management, budget tracking, meeting minute taking, student employment coordination, financial reconciliation, travel arrangement, front-desk operations
Preferred skills
Microsoft Office suite, enterprise systems (PeopleSoft, Workday), written and verbal communication, organizational skills, adaptability
Responsibilities
Manage and track physical assets including keys and rooms; coordinate building work orders and property management; serve as liaison for the Mathematics Safety Team; manage internal/external communications and record faculty meetings; handle sensitive academic support tasks like exam distribution; coordinate student employment and supervise 4-6 Federal Work Study students; manage budgets for student organizations; coordinate faculty office transitions and visitor travel; provide front-desk coverage and triage visitor issues.
Seniority
Mid-level, hands-on IC