Department Coordinator II
Core
Provide administrative and operational support to the Department of Oral and Maxillofacial Surgery, assisting the Department Chair and faculty with student teaching, procurement, and event coordination.
Role type
Administrative Coordinator
Builds
Departmental operations and academic support services
Domain
Healthcare / Dental Education
Deliverable
Dashboards & analysis
Required skills
Procurement transaction reconciliation, expense report processing, faculty meeting coordination, mail handling, office supply ordering, student grade entry, exam proctoring, syllabi management, license and immunization tracking
Preferred skills
Blackboard course management, Microsoft Office proficiency, transcription equipment operation
Responsibilities
Assist faculty with DMD students/teaching including entering grades and uploading lectures; Purchase, receive, and reconcile monthly procurement transactions; Process annual memberships and registrations for faculty; Coordinate department faculty meetings; Handle outgoing and incoming mail; Process expense reports for faculty travel; Coordinate outside lectures and alumni events; Order catering for special events; Track department absences, licenses and immunizations for faculty; Order office supplies
Seniority
Entry-level to Mid-level, hands-on support