Sr. Administrative Assistant
Core
Provide advanced administrative and operational support to faculty and departmental leadership in an academic medical environment, serving as a central point of coordination for physician support.
Role type
Senior Administrative Assistant (Academic Medical)
Builds
Departmental operations, provider credentialing, and faculty support systems
Domain
Academic Medicine / Healthcare Administration
Required skills
Calendar management, meeting coordination, travel logistics, expense reimbursement processing, document management, provider credentialing support, procurement, bilingual communication (English/Spanish preferred), proficiency in Microsoft Office Suite
Preferred skills
Medical experience, 5+ years of progressive administrative experience, knowledge of scheduling software (QGenda, Google Calendar), experience with Box for secure records
Technologies
Microsoft Outlook, Word, Excel, PowerPoint, QGenda, Google Calendar, Box
Responsibilities
Manage complex calendars for faculty and leadership; coordinate departmental meetings and minutes; facilitate recruitment and onboarding for faculty and providers; manage travel logistics and reimbursements; support provider credentialing and recredentialing; maintain faculty profiles and institutional web pages; process purchase orders and manage office supplies; monitor and manage conference room calendars; maintain compliant document management systems; track provider license and certification expiration dates; assist with departmental events and staff engagement.
Seniority
Senior, hands-on IC