Administrative Assistant 4 - Provost Office
Core
Provide administrative support to the Executive Vice President and Provost, Vice Provosts, and Chief of Staff within the Office of the Provost at a public university.
Role type
Senior Administrative Assistant (Executive Office)
Builds
Office operations, scheduling, communications, and event coordination for senior academic leadership.
Domain
Higher Education Administration
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, correspondence processing, meeting coordination, budget management, fiscal/HR transaction support, liaison duties, confidential information handling, presentation development, Microsoft Word/Excel proficiency
Preferred skills
Experience in higher education, supervisory experience, research capabilities
Responsibilities
Resolve administrative questions and act as a liaison between faculty, staff, students, and the public; Read, screen and process incoming correspondence, mail, phone calls, and reports; Maintain and prioritize calendars for Vice Provosts and Chief of Staff; Coordinate and schedule meetings and trainings; Prepare correspondence, communication, and reports including agendas and minutes; Gather information and communicate issues to leadership; Exercise discretion with highly sensitive and confidential information; Research, assemble and develop presentations and reports; Coordinate departmental communication initiatives; Manage departmental budget; Assist with fiscal and HR transactions; Coordinate logistical needs and ensure compliance with policies.
Seniority
Mid-level, hands-on IC