Executive Administrative Assistant
Core
Dual-function role providing 70% executive administrative support to senior leadership and 30% support to the Legal Team, including board meeting preparation and basic paralegal tasks.
Role type
Executive Administrative Assistant with Legal Support
Builds
Executive calendars, travel itineraries, briefing materials, and board meeting logistics for C-suite/VP-level executives and the Legal Team
Domain
Energy / Petrochemical / Legal Administration
Required skills
Calendar management, travel coordination, correspondence drafting, expense reporting, meeting logistics, action item tracking, stakeholder liaison, contract administration basics
Preferred skills
C-suite/VP support experience, chemical/petrochemical industry knowledge, expense management platforms, board meeting coordination
Technologies
Google Suite
Responsibilities
Manage complex executive calendars and travel arrangements; prepare correspondence, presentations, and briefing materials; coordinate logistics for internal and external meetings; handle expense reporting and budget tracking; assist with contract administration and board meeting preparation; support Legal Team special projects
Seniority
Mid-level, hands-on IC