Administrative Specialist
Core
Provides high-level executive administrative support to the Assistant Director of Operations, managing complex calendars, coordinating communications, and overseeing special projects.
Role type
Senior Administrative Specialist (Executive Support)
Builds
Operational efficiency and executive workflow for the Assistant Director of Operations
Domain
Municipal government operations / Water utility administration
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
calendar management, travel logistics, document preparation, data analysis, meeting coordination, confidential document handling, process improvement, stakeholder communication
Preferred skills
executive-level support experience, Adobe Acrobat, SharePoint, report creation, presentation design
Technologies
Adobe Acrobat, SharePoint, spreadsheets, databases, presentation software
Responsibilities
Manage complex calendars and travel itineraries; Facilitate time-sensitive requests (ORR, CAF, RCA); Verify accuracy of critical documents and correspondence; Conduct research and compile data for presentations; Record meeting minutes and distribute notes; Provide leadership and guidance to support staff
Seniority
Senior, hands-on IC with supervisory potential
