Operations Coordinator
Core
Provides professional and administrative support to department leadership and faculty within the Department of Pediatrics, coordinating day-to-day operations, managing projects, and serving as a key liaison.
Role type
Operations Coordinator (Administrative Support)
Builds
Departmental operational workflows, faculty recruitment/onboarding processes, and operational dashboards.
Domain
Academic Medicine / Pediatrics
Deliverable
dashboards & analysis
Required skills
Project coordination, financial reporting, policy administration, vendor coordination, conference logistics, budget tracking, Microsoft Office proficiency
Preferred skills
Pediatric clinical program support, faculty affairs processes, medical terminology, CME administration, research administration, complex multi-stakeholder project management
Responsibilities
Coordinate departmental operations, meetings, and special projects; Develop and improve office procedures; Serve as a resource for university and departmental policies; Coordinate faculty recruitment and onboarding; Prepare reports, presentations, and operational dashboards; Maintain office space, supplies, and equipment; Support budget tracking and expense reconciliation; Collaborate with HR, Finance, Legal, and Clinical Operations.
Seniority
Individual Contributor, <2 years experience