Executive Administrative Assistant
Core
Provides confidential, high-level administrative support to Associate Deans and academic leaders in the Biological Sciences Division, managing complex schedules, projects, and executive communications.
Role type
Senior Executive Administrative Assistant
Builds
Operational efficiency and strategic support for academic leadership and faculty/physician recruitment initiatives.
Domain
Higher Education Administration / Academic Leadership Support
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, project coordination, expense management, travel logistics, correspondence drafting, meeting facilitation, budget monitoring, report preparation, email triage, liaison coordination
Preferred skills
Academic or healthcare executive support experience, presentation deck preparation, project management methodologies, advanced Microsoft Office proficiency
Technologies
Microsoft Outlook, Excel, PowerPoint, Word
Responsibilities
Maintain leader's calendar with discretion; coordinate faculty and physician recruitment activities; manage office suite logistics including travel and expenses; draft and send executive communications; organize meetings, off-sites, and team events; track project deliverables and follow up on outstanding items; reconcile budgets and prepare financial reports; act as liaison to the Board of Directors; triage emails and resolve complex inquiries.
Seniority
Senior, hands-on IC