Executive Assistant / Chair’s Assistant
Core
Provides confidential, high-level administrative and strategic support to the Chair and Executive Administrator of the Ben May Department for Cancer Research, managing complex office operations, projects, and communications.
Role type
Senior Executive Assistant / Chair's Assistant
Builds
Smooth and effective operations for a basic cancer research department within a university
Domain
Higher Education / Cancer Research Administration
Deliverable
Dashboards & analysis (reports, summaries) | Product features (office operations, event logistics)
Required skills
Calendar management, financial administration, event coordination, document preparation, stakeholder communication, project management, budget monitoring
Preferred skills
University administration familiarity, advanced word processing, database management, problem-solving, initiative
Technologies
Word processing applications, spreadsheets, databases
Responsibilities
Manage telephone and email communications for leaders; coordinate high-priority meetings, workshops, and special events; process faculty finances, travel, and reimbursements; prepare institutional documents and special reports; assist in faculty recruitment and promotions; update department website; act as information gateway and liaison to Board of Directors.
Seniority
Senior, hands-on IC