Executive Assistant / Chair’s Assistant
Core
Provides confidential, high-level administrative and strategic support to the Chair and Executive Administrator of the Ben May Department for Cancer Research, managing complex office operations, projects, and communications.
Role type
Senior Executive Assistant / Chair's Assistant
Builds
Office operations, strategic projects, and departmental events for a basic cancer research department.
Domain
Higher Education / Cancer Research Administration
Required skills
Calendar management, financial administration, event coordination, document preparation, stakeholder communication, project tracking, budget monitoring, confidential information handling
Preferred skills
University administration experience, advanced proficiency in word processing/spreadsheets/databases, problem-solving, initiative
Technologies
Word processing applications, spreadsheets, databases
Responsibilities
Manage telephone and email communications for leaders; coordinate high-priority meetings, workshops, and special events; manage faculty finances including travel and reimbursements; prepare institutional documents and reports; assist in faculty recruitment and promotions; update department website; act as information gateway for general inquiries.
Seniority
Senior, hands-on IC