Administrative Assistant
Core
Provides comprehensive administrative and operational support to the Department of Information Systems in a business school, managing front-office operations, personnel/payroll for student employees, financial procurement, and academic scheduling.
Role type
Administrative Assistant (Non-Exempt)
Builds
Departmental operational efficiency and support for faculty, staff, and students
Domain
Higher Education / Business Administration
Deliverable
product features
Required skills
Administrative support, Front-office operations, Personnel and payroll processing, Financial and procurement support, Event and meeting coordination, Space scheduling, Record management, Policy interpretation, Microsoft Office, Enterprise HR/Financial systems (Workday/PeopleSoft)
Preferred skills
Higher education experience, Customer service, Problem-solving, Confidentiality handling, Stakeholder relationship building
Responsibilities
Serve as primary point of contact for inquiries; Process hiring transactions and time records for student employees; Review invoices and reconcile documentation; Coordinate meetings, events, and special programs; Manage classroom and conference room reservations; Maintain departmental records and inventories; Liaise with university service providers for facilities needs.
Seniority
Individual Contributor