Senior Executive Administrative Assistant
Core
Senior Executive Administrative Assistant providing operational and administrative partnership to the Chief People Officer (CPO) and Chief Information Officer (CIO), managing complex calendars, travel, expenses, and driving cross-functional initiatives to completion.
Role type
Senior Executive Administrative Assistant (Dual Executive Support)
Builds
Operational support for C-suite executives in a commercial space exploration company
Domain
Aerospace / Space Exploration / Commercial Spaceflight
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, International travel coordination, Expense reporting and reconciliation, Action item tracking, Cross-functional coordination, SOP development, Project management tools proficiency, Executive-level communication
Preferred skills
Experience supporting multiple executives simultaneously, Familiarity with People (HR) and Technology (IT) functions, Experience in aerospace/defense/government contracting
Technologies
Microsoft 365 (Outlook, Teams, SharePoint, OneNote), Jira, Asana, Monday.com
Responsibilities
Manage complex, high-volume calendars for CPO and CIO; Coordinate domestic and international travel including visa requirements; Process and reconcile expense reports; Prepare agendas and briefing documents; Track status of ongoing initiatives and cross-functional commitments; Develop and maintain SOPs for recurring activities.
Seniority
Senior, hands-on IC
