Executive Assistant to CEO and Exec Chairman
Core
Provide proactive, trusted executive support to the CEO and Executive Chairman, acting as an extension of their office to enable high-performance leadership operations and strategic decision-making.
Role type
Senior Executive Assistant to C-Suite (CEO/Chairman)
Builds
Leadership rhythms, enterprise cadences, and seamless executive operations for a global retail network.
Domain
Retail / Global Operations
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Executive support, complex calendar management, travel logistics coordination, stakeholder relationship management, strategic prioritization, meeting facilitation, confidential information handling, global cultural maturity, AI-enabled workflow adoption, proficiency in Diligent/Concur/SAP/Microsoft 365
Preferred skills
Japanese language proficiency, experience with global forum requirements, partnership with Chief of Staff
Technologies
Diligent, Concur, SAP, Microsoft 365, travel management platforms
Responsibilities
Manage complex and dynamic calendars for the CEO and Executive Chairman; Coordinate executive travel, expenses, and logistics; Lead planning and coordination for executive meetings and events; Partner with Chief of Staff to translate strategy into daily execution; Prepare agendas, briefing materials, and presentation packs; Synthesize information and data to support leader effectiveness; Coordinate with enterprise teams for calendar alignment.
Seniority
Senior, hands-on IC
