Executive Assistant - Cancer Center
Core
Provides high-level administrative and operational support to senior leaders (AVC and COO) of the University of Kansas Cancer Center Clinical Trials Office, while supervising 3-4 administrative staff.
Role type
Senior Executive Assistant with supervisory responsibilities
Builds
Supports the Clinical Trials Office leadership team and affiliated departments
Domain
Healthcare / Academic Research / Clinical Trials
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, travel coordination, correspondence drafting, presentation preparation, credentialing document management, faculty promotion/tenure coordination, stakeholder liaison, operational oversight, database management, financial processing (reimbursements/POs), contract review, compliance reporting, team supervision, onboarding/offboarding coordination, facility management
Preferred skills
Academic/healthcare/research environment experience, supervisory experience
Technologies
Microsoft Office Suite, Outlook, Word, Excel, PowerPoint, Workday, REDCap, QGenda
Responsibilities
Manage complex calendars, meetings, travel, and correspondence for senior leadership; supervise and mentor administrative support staff; coordinate clinical trial monitor visits and logistics; maintain faculty credentialing and academic personnel records; process travel requests, reimbursements, and purchase orders; generate compliance and audit reports; oversee facility-related matters and emergency preparedness
Seniority
Senior, hands-on IC with team leadership