VML & Ogilvy | Executive Assistant, Japan
Core
Provide high-level administrative and operational support to senior leadership (CEO, Finance Director, Managing Director) in a dynamic international creative agency environment.
Role type
Senior Executive Assistant
Builds
Operational efficiency and leadership effectiveness for WPP Creative Japan
Domain
Advertising & Creative Services
Deliverable
dashboards & analysis
Required skills
Calendar management, meeting coordination, travel logistics, expense processing, document preparation, stakeholder communication, cross-functional coordination, proficiency in Microsoft Office/Google Workspace
Preferred skills
Experience supporting multiple executives, matrixed organization navigation, advertising/creative industry experience, proactive problem-solving
Technologies
Microsoft Office, Google Workspace
Responsibilities
Manage complex calendars and meeting coordination across time zones; Arrange domestic and international business travel; Support expense processing and administrative documentation; Coordinate Townhall, Exco, and leadership offsites; Welcome and coordinate client visits and executive hospitality; Proactively identify and support operational gaps.
Seniority
Senior, hands-on IC