Executive Assistant
Core
Provide trusted, responsive, and confidential support to the General Counsel, Company Secretary, Board, CEO, and CFO, including executive administration, Board coordination, and office management.
Role type
Senior Executive Assistant to C-Suite and Board
Builds
Corporate office operations, Board meeting logistics, and executive travel itineraries
Domain
Corporate legal & governance (ASX-listed organization)
Required skills
Executive calendar management, Board coordination, travel logistics, expense processing, office facilities oversight, team supervision, document execution, stakeholder communication, Microsoft Office (PowerPoint, Outlook, Word, Teams), AI productivity tools
Preferred skills
Diligent Boards, Xakia, Microsoft Copilot, ASX-listed corporate environment experience
Technologies
Diligent Boards, Xakia, Microsoft Copilot, Microsoft Office Suite
Responsibilities
Manage complex diaries, meetings, travel, and itineraries for the General Counsel & Company Secretary; Maintain Board and Committee calendars and coordinate meeting schedules; Coordinate Board and Committee papers, agendas, run sheets, and minute templates; Administer and publish Board and Committee materials through Diligent Boards; Coordinate meeting logistics and domestic and international travel for Directors; Process expenses and invoices and maintain relevant administrative records; Oversee office facilities, access, suppliers, services, workplace activities, and the corporate office budget; Lead and support the Reception function via a direct report; Oversee corporate archiving and approved records-destruction activities.
Seniority
Senior, hands-on IC with team supervision