Secretary/PA
Core
Provide high-level administrative support to the Managing Director, managing schedule, correspondence, and office operations within the oil and gas industry.
Role type
Executive Secretary / Personal Assistant
Builds
Executive office operations
Domain
Oil and gas
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, correspondence handling, document preparation, meeting minutes, liaison coordination, confidentiality management, project timeline tracking
Preferred skills
Experience in oil and gas sector
Technologies
Microsoft Office Suite (Word, Excel, PowerPoint), project management tools
Responsibilities
Manage MD's calendar, schedule meetings, appointments, and travel arrangements; Act as first point of contact for internal and external communications; Handle correspondence including emails, letters, and memos; Prepare, proofread, and finalize reports, proposals, and presentations; Serve as liaison between MD and senior management, staff, and external stakeholders; Take minutes during meetings and follow up on action items; Maintain confidentiality of sensitive information; Assist with special projects as directed
Seniority
Mid-level, hands-on IC
