Executive Assistant
Core
Provides high-level administrative and organizational support to Vice Presidents, Provosts, and Deputy Vice Chancellors at a university, managing complex diaries, travel, and executive communications.
Role type
Senior Executive Assistant (Academic & Professional Services)
Builds
Supports strategic priorities for senior university leadership and large-scale events
Domain
Higher Education Administration
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
diary management, travel scheduling, document control, agenda and minute preparation, MS Office (Word, Excel, PowerPoint, Outlook), event organization, stakeholder liaison
Preferred skills
postgraduate qualifications, experience supporting senior executives, time and project management
Technologies
MS Office (Word, Excel, PowerPoint, Outlook)
Responsibilities
Manage complex calendars, travel arrangements, conference bookings, and accommodation; Prepare detailed travel itineraries, agendas, briefing materials, and background research; Draft and edit reports, presentations, speeches, and professional correspondence; Coordinate national meetings, events, and teleconferences; Record, transcribe, and distribute accurate minutes; Liaise with internal stakeholders, external representatives, and dignitaries
Seniority
Senior, hands-on IC