Administrative Assistant
Core
Providing comprehensive executive support to 2–4 senior leaders by managing calendars, travel logistics, meeting preparation, and in-office operations.
Role type
Senior Administrative Assistant (Executive Support)
Builds
Executive schedules, travel itineraries, briefing materials, and operational workflows for senior leadership.
Domain
Corporate Executive Support / General Administration
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, travel coordination, expense reporting, meeting preparation, stakeholder communication, process improvement, discretion, time management
Preferred skills
AI tool utilization, cross-functional collaboration, proactive problem solving, adaptability
Technologies
AI tools, calendar systems, expense reporting platforms
Responsibilities
Manage complex executive calendars and coordinate internal/external scheduling; Prepare briefing materials and capture meeting notes; Coordinate travel logistics and expense reporting; Provide in-office support including room setup and guest management; Maintain relationships with executives' direct reports and stakeholders; Contribute to centralized documentation and workflow improvements.
Seniority
Mid-level, hands-on IC
