Executive Assistant to COO
Core
Trusted administrative partner to the COO managing priorities, communications, projects, and logistics across the company.
Role type
Executive Assistant to COO
Builds
Operational efficiency and executive readiness for the COO
Domain
Agriculture, manufacturing, and engineering
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, email organization, travel coordination, project tracking, document preparation, meeting note-taking, CRM management, Microsoft 365 proficiency, independent problem-solving, discretion
Preferred skills
Executive support experience, project management tools (Smartsheet, Trello, Asana), CRM systems, Spanish language skills
Technologies
Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams), Smartsheet, Trello, Asana, CRM systems
Responsibilities
Manage and maintain the COO's calendar and appointments; Coordinate travel, accommodations, and events; Draft and proofread emails, reports, and presentations; Track project deliverables and follow-ups across departments; Screen and direct incoming communications; Prepare meeting materials and take notes; Maintain electronic files and records.
Seniority
Individual Contributor
