Group Support Officer
Core
Provide executive administrative support to the Executive General Manager for Integrated Planning & Performance and senior leaders, ensuring smooth office operations and acting as a key communication link.
Role type
Senior Executive Support Officer
Builds
Office operations and strategic support for water infrastructure planning
Domain
Water management / Public sector infrastructure
Deliverable
dashboards & analysis
Required skills
Executive administration, project coordination, stakeholder engagement, minute-taking, report preparation, resource coordination, Microsoft Office proficiency, incident response support
Preferred skills
Understanding of project management principles, ability to manage competing priorities, proactive learning
Technologies
Microsoft Office (Outlook, Word, Excel, PowerPoint)
Responsibilities
Manage day-to-day office functions and provide high-level administrative support to the Executive General Manager and senior leaders; Coordinate the preparation of Board papers, agendas, reports, and minutes; Support documentation, procurement, budgeting, and records management for group-wide initiatives; Act as the primary liaison for the IPCD Group; Assist with planning, reporting, research, and documentation to support project delivery; Prepare materials for meetings and events; Be available outside of standard hours to support emergency or incident response
Seniority
Senior, hands-on IC