Associate/Analyst, Executive Secretary and Department Administrative Assistant, Group Operations Capability Centre
Core
Executive Secretary and Department Administrative Assistant supporting the Managing Director and Group Operations Capability Centre team.
Role type
Senior Administrative Assistant / Executive Secretary
Builds
Operational support for senior leadership and departmental administration
Domain
Banking / Corporate Operations
Deliverable
dashboards & analysis
Required skills
Calendar management, meeting coordination, travel logistics, expense management, inventory management, filing systems, onboarding/offboarding, event logistics, fire safety coordination, business continuity planning
Preferred skills
Experience working with senior management
Technologies
Microsoft Office 365, SharePoint
Responsibilities
Manage calendar, appointments, and daily administrative needs for the Managing Director; Coordinate meetings, conference calls, room bookings, and workspace arrangements; Prepare agendas, materials, meeting minutes, and action items; Track meeting decisions and follow up on action items; Arrange travel, visas, and itineraries; Process claims and maintain records; Support stakeholder lunches, skip-level sessions, offsites, and conferences; Maintain and refresh filing systems and inventory; Drive onboarding and offboarding of department staff; Manage training reminders; Execute invoice payments and corporate claims; Manage licenses and conduct usage monitoring; Manage workspaces and staff seating arrangements; Manage end-to-end logistics for department engagement events and offsites; Act as Fire Warden and BCP Coordinator.
Seniority
Mid-level, hands-on IC