Administrative Assistant / Coordinator
Core
Provide administrative and operational support to a global team and the Aliso Viejo office, including meeting logistics, event coordination, and backup executive assistance.
Role type
Administrative Coordinator (Contractor)
Builds
Office operations, meeting/event logistics, and administrative workflows for a global team.
Domain
Technology / Entertainment (Gaming)
Required skills
Administrative support, meeting and event logistics, calendar management, travel coordination, expense report processing, document preparation, stakeholder communication, Microsoft 365 proficiency, discretion with sensitive information, independent work, multi-priority management
Preferred skills
Executive-level support experience, global team coordination experience
Technologies
Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint, Word)
Responsibilities
Coordinate meetings, workshops, and events across regions; manage meeting logistics including scheduling, spaces, and catering; provide backup executive support including calendar management; coordinate domestic and international travel and process expense reports; prepare correspondence, presentations, and documentation; track administrative requests and action items; maintain team documentation on SharePoint.
Seniority
Senior, hands-on IC
