Executive Assistant
Core
Provide full business and administrative support to two Vice Chairmen of Contemporary Art at Sotheby's New York, managing their schedule, correspondence, client interactions, and auction-related logistics.
Role type
Executive Assistant (Senior IC)
Builds
Operational support for high-level art executives and auction specialists
Domain
Luxury Art & Auctions
Required skills
Calendar management, correspondence drafting, meeting coordination, travel logistics, expense reporting, CRM/SAP/Tableau/Jira proficiency, consignment management, client liaison, research, presentation preparation
Preferred skills
Art history background, auction market knowledge, discretion under pressure, weekend/long-hour flexibility
Technologies
Outlook, Word, Excel, PowerPoint, CRM, SAP, Client Canvas, Concur, Tableau, Valuation System, Jira, Workvivo
Responsibilities
Manage calendar and schedule internal/external meetings; draft emails, reports, and presentations; coordinate travel and itineraries; act as liaison with global staff and clients; manage consignment and sale-related tasks including estimates and contracts; support client viewings and gallery walkthroughs; handle post-sale logistics including invoicing and shipping; conduct ad-hoc research for sourcing and selling.
Seniority
Mid-level, hands-on IC
