Availability Collection Assistant
Core
Remote assistant role gathering availability from customers/participants, entering responses into online records, and highlighting conflicts for the final scheduler.
Role type
junior administrative assistant (scheduling support)
Builds
online scheduling records and conflict flags for authorized organizers
Domain
general office administration / customer service
Deliverable
dashboards & analysis
Required skills
data entry, written communication, time zone management, attention to detail, conflict flagging, record updating
Preferred skills
customer service background, office administration experience
Technologies
email, web-based calendar, online forms
Responsibilities
Send availability requests to assigned contacts, read replies and enter dates/restrictions precisely, check if proposed times are tentative or confirmed, flag conflicts for the scheduler, ask for clarification on ambiguous dates/time zones, update response trackers, close outreach tasks when declined
Seniority
Entry-level, trainable IC
