Business Support Coordinator - Clinical Project Teams Administrative Support
Core
Provide high-level administrative support to Clinical Project Teams and 40 Leaders in early and late-stage medicines development, enabling efficient delivery of clinical trials worldwide.
Role type
Senior administrative coordinator (clinical operations)
Builds
Operational support services for Clinical Project Teams
Domain
Biopharmaceuticals / Clinical Trials
Deliverable
dashboards & analysis
Required skills
Project management, automation and AI tool implementation, Microsoft Office (Outlook, Teams, PowerPoint, SharePoint), meeting coordination, document preparation, stakeholder communication, multi-tasking
Preferred skills
Pharma or healthcare industry experience, efficiency protocol implementation
Technologies
Microsoft Office, Power Automate, Teams, Zoom, SharePoint
Responsibilities
Manage and create Purchase Orders; Control projects under general guidance ensuring delivery of outputs according to plan; Schedule and coordinate regular team meetings across global time zones; Capture, draft and distribute meeting minutes and maintain action logs; Prepare, format and review slide decks and materials for team meetings and governance forums; Set up and maintain collaboration tools (SharePoint, Teams, email lists); Organize documentation and logistics for workshops and team events; Act as a point of contact for CPT Leaders on admin matters; Identify opportunities to streamline recurring admin tasks using automation and AI tools.