Office Manager (New York City)
Core
Managing day-to-day operations for a new New York City office, including facilities, events, and executive support for founders.
Role type
Office Manager / Executive Assistant
Builds
A physical office presence and culture for a remote-first AI research team
Domain
AI / Open-source models / Crypto-native tech
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Office operations management, vendor and facilities management, executive calendar management, event planning, budget management, onboarding logistics, proactive communication, problem-solving
Preferred skills
Startup operations experience, C-suite executive support, new office setup experience, distributed team management, familiarity with AI/open-source models
Technologies
Hermes Agent, Nous Portal, Nous Chat
Responsibilities
Own day-to-day office operations including space setup, vendor management, and facilities upkeep; Serve as the front door for visitors and coordinate on-site visits; Provide executive assistant support to founders including calendar management and travel booking; Plan and execute internal events and offsites; Manage office budget and vendor contracts; Support onboarding logistics for new hires; Act as an operational problem-solver for ad hoc projects
Seniority
Mid-level, hands-on IC
